Talent Bases

Privacy Policy

Privacy Policy  

Talentbases Ltd a company registered in England and Wales under company number 075535992 with its registered office at Evolution House, Iceni Court, Delft Way, Norwich NR6 6BB operates this Site (as defined below) (“Talentbases”).  Talentbases provides this service on behalf of and in conjunction with the “Partner Companies”. Talentbases is committed to protecting the privacy of any personal information that you submit to Talentbases’ online talent management database (the "Site"). Talentbases collect and process your Personal Information (as defined below) in accordance with the Data Protection Act 1998 (“DPA”), this Privacy Policy and Talentbases’ Terms of Use (which you can find at Terms of Use. Talentbases’ Terms of Use further set out how Talentbases may use any Personal Information Talentbases collects about you.

Talantbases provides you with a means to share your Personal Information and/or CV with multiple companies across the Television, Media, Creative Services and Broadcast sectors, for the purpose of finding work or training opportunities, whether freelance, part time or full time.

By uploading any information to the Site, you accept and consent to the practices described in this Privacy Policy.  If you do not wish for your Personal Information to be processed and shared in the manner described in this Privacy Policy, please do not submit any of your Personal Information to the Site.


1. Talentbases’ collection of Personal Information

Talentbases will collect and process the information that you provide to Talentbases when you engage with the Site, such as by registering or completing the forms available on the Site, uploading your CV or entering information on the Site.  This may include personally identifiable information about you such as your name, address, telephone number, email address and work history (“Personal Information”).  Talentbases may also collect your Personal Information from the Partner Companies, but only where you have previously entered your Personal Information for the same purposes on websites and/or talent databases owned by such Partner Companies.  Where your Personal Information did exist on previous Partner Company websites and/or talent databases, your Personal Information will not be shared with other Partner Companies unless you consent to this sharing.  


2. Talentbases’ and Partner Companies’ use of Personal Information

Partner Companies may use your Personal Information to assess your suitability for work or training opportunities and, if your application is successful, to administer your personnel record.


Please be aware that the list of  Partner Companies  may change from time to time (as new companies may partner with Talentbases in the future), your Personal information will only be shared with Partner Companies you elect to see your Personal Information.  Please note that if during the registration process you elect for all Partner Companies to see your Personal Information, your Personal Information will be shared automatically with all new Partner Companies.  Please check back periodically so that you can update your account preferences in relation to sharing your Personal information with new and/or existing Partner Companies.  Talentbases may also email you from time to time with details of new companies that have been added to Talentbases’ list of Partner Companies.


Talentbases and Partner Companies may use your Personal Information in an anonymous and aggregate form for research and statistical purposes.  In addition, Talentbases and Partner Companies may share your Personal Information with Talentbases’ and Partner companies’ professional advisors, third party service providers and with broadcasters of the programmes that the Partner Companies produce, but only where necessary.  Talentbases and Partner Companies may also keep your Personal Information for record keeping and archival processes.


By uploading your Personal Information you consent to Talentbases amending and/or updating your Personal Information, but only when you have instructed Talentbases to do so, and/or have provided Talentbases with an updated CV.  Please note, Partner Companies may include additional information in Talentbases relating to your account and/or preferences in order to assist with internal record keeping and/or the recruitment process.


Please note that by providing Talentbases and Partner Companies with any sensitive personal information about yourself (e.g. information relating to any disability you have, your ethnic origin, religion or belief or sexual orientation  (“Sensitive Personal Information”), you consent to Partner Companies using this information to assess your suitability for work or training opportunities to the extent permissible by law.  In addition, Talentbases and Partner Companies may share your Sensitive Personal Information with Talentbases’ and Partner Companies’ professional advisors and third party service providers, but only where necessary.  Talentbases and/or Partner Companies will also use such Sensitive Personal Information in an anonymous and aggregate form for research and statistical purposes, including sharing such Sensitive Personal Information in an anonymous and aggregate form, with industry bodies such as the Cultural Diversity Network.  

 

Other than as set out above, Talentbases and Partner Companies will not share any Personal Information with any other third parties, except where such disclosure is required and/or permitted by law (for example to government bodies and law enforcement agencies).  Talentbases and Partner Companies will not use any of your Personal Information for any purpose other than for the purpose for which it was collected, unless Talentbases and/or Partner Companies obtain your consent prior to any such use.

 

Partner Companies may use the contact details you have provided to contact you about programmes or projects for which you may be suitable.  The Site may send you job email alerts, if you have requested such alert or showed interest in a particular position.  The Site may also send occasional emails inviting you to update your Personal Information or availability details, if you have not interacted with the Site for a period of time.  You can opt out of receiving such email alerts by visiting the account preference centre on the Site.

 

In order to facilitate the recruitment process, Partner Companies may retain copies of your Personal Information on their own internal systems and/or in hard copy format.

 

If you do not wish for the data processing and sharing described above to occur, please do not submit your Personal Information to the Site.


3. Security

Talentbases has implemented reasonable technical and organisational measures designed to secure your Personal Information from accidental loss, misuse, unauthorised access, disclosure or alteration.  We cannot guarantee that accidental loss, misuse, unauthorised access, disclosure or alteration will never happen.  Access to Personal Information uploaded to the Site is restricted to only those of Talentbases’ and Partner Companies’ employees (or persons authorised by Talentbases and/or Partner Companies) who require access for the purposes outlined above.

 

Please keep in mind that submission of data over the internet is never entirely secure, and therefore security of any Personal Information submitted via the Site whilst in transit or stored cannot be guaranteed.  If you are not comfortable with this, please do not upload your Personal Information and/or CV to this Site.


4. Accessing and deleting your Personal Information

You may access and update any Personal Information that you have shared with Talentbases at any time by logging in and using the update facilities on the Site.  Please do update your Personal Information if it changes.  After securely logging in to the Site, you may delete your Personal Information, either partially or entirely, by using the delete features on the Site.  Please note that if you choose to delete your Personal Information from the Site, residual copies of your Personal Information may remain in Talentbases’ back-up system for up to seven (7) days, after which time such copies will be permanently deleted from Talentbases’ active server.  Please note, Partner Companies may retain copies of certain Personal Information in their own systems as part of the back-up and/or records administration process.

You have a right to ask for a copy of your Personal Information held by Talentbases.  To make such requests, please email Talentbases at the email address below.

5. Cookies Policy - information collected from you

For more information on how cookies are used on this Site, please visit the Cookies Page.

6. International transfer

If necessary, please note that as part of the recruitment process your Personal Information may be shared with Talentbases’ suppliers and/or group companies of the participating Partner Companies which are located outside the EEA.  These companies may be established in countries which do not have the same Data Protection Laws as within the EEA.

7. Changes to this Privacy Policy

From time to time Talentbases may make changes to this Privacy Policy.  Talentbases will notify you of any changes by displaying the amended policy on the Site.  Talentbases encourages you to periodically check back and review this Privacy Policy, so that you always know Talentbases’ current privacy practices.


8. Contacting Talentbases

If you require any further information regarding Talentbases’ use of your Personal Information you can contact Talentbases at: [email protected]